CAPTIVE ANIMAL MANAGEMENT LEVEL 4
Reporting on events: The cycling race on the weekend of the 19th and 20th of May 2012
We were asked to help out on this weekend so the race could be conducted smoothly and in return we then received our off weekend at a later stage in the next week. The students that were supposed to be off on this weekend had to help out during the week as well.
Preparation work:
We helped out the week before this weekend to prepare the area for the event. We broke up into 2 teams and conducted the tasks that had to be done. I was in the main gate group and we did the following to prepare for the weekend:
· We set up a separate area for parking. We had to align the droppers and attach the orange netting so it can be safe guarded from children and cyclists. We fastened the netting with binding wire at the top and bottom of the dropper so the netting would not drop to the ground in the case of someone leaning on it or a strong wind.
· We raked the pathways that were to be used by the cyclists so there were no sickle bush in the way of their tires and so punctures would not occur.
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· The branches hanging over the pathways had to be trimmed so they would not bother or hit the cyclists when they are in the race. These cuttings had to be raked out of the pathway so they would not puncture the wheels of the bicycles.
· There is a big area that had to be cleaned for space to set up tents for the sponsors and the registration area.
· We had to cut the grass with slashers and rake away the excess grass. There were a few trees removed to make space as well and the roots had to be dug out so the people would not trip over them.
· There were papers and excess waste that had to be picked up and removed.
· We also had to put up droppers for the boards showing the guests were to go if they would like to park, register, go to the bathroom and were the children’s play area is.
· We helped set up the tents and also arranged for a baby sheep and a baby cow to come in an enclosure for the children to pet.
We had to be at the main gate at 5am on both mornings to help make fires and to show the guests where to park their cars. On Saturday we had a normal race on the tar road and the road had to be modified so cars could still pass and the cyclists could ride out of danger. On Sunday we had a mountain bike race on Sondela and had to make sure that no cyclists were left behind or hurt in the veld. We also had to tag each rider that came in at the gate with their bicycle; this was to ensure that the bicycles were not stolen whilst they enjoy some food and drink. These tags were also checked when they left the premises.
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We also set up a corner for the academy to promote and advertise the Sondela academy. We handed out pamphlets to the guests and I helped out at the draft machine to pour the drinks for the guests.
We had to arrange ourselves in groups to pick up the papers in the end of both days, so we each took a black bag and cleaned the area. We also helped to hand out a drink of powerade to the cyclists as soon as they finished.
Post event arrangements:
· We had to take down the netting and droppers and put them away in the pakstoor to be re-used when they are needed. The netting had to be rolled and put away neatly so it does not weather and can be re-used.
· Papers and garbage had to be picked up and taken away to the dumpsite with the JCB.
· The tents had to be taken down and the gate that we made to let the guests in just alongside the main gate had to be locked so no unauthorized people could come on to the premises.
We reported to Siegv. Dyk if we had to conduct a task as he was in charge of the event and the students helping. The first years of RG and the wildlife centre were helping and the 2nd years of these groups. At the end of each day we reported to Sieg and he gave the okay to leave and go home or finish up on a couple of things before we could leave. Johan and I also had to put up advertising banners on the game drive tractors on Friday night so they would be ready for the next day. These tractors were used to transport the guests that had perked very far and would like a lift to the gate and to their vehicles.
This event taught me that there are a lot of preparation details that need to be sorted out before an event like this could take place.
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You need to have enough people to conduct the tasks and you need to make sure that every group knows exactly what their task is so they don’t have to redo it because of miscommunication.
This event went very smoothly but I would suggest that there were group leaders assigned so the students don’t wonder off to different places when they see fit. There should also be more dustbins when a bunch of people like in this event comes together so the people will see them and use them instead of the floor. Selling beer to fit cyclists is not a very good idea as they end up getting very drunk and they need to drive home after the race.
I am grateful that I could have been a part of this event because now I have seen what preparation it takes to let an event like this take place without glitches.










